Minutes of the November 2013 General Meeting

President Darwin Thornton called the meeting to order at 1 PM.

Darwin welcomed 60 members, including 5 new members, and 1 guest.

During the “I Have Found…” segment, member Brad Curtis showed an old photo of his great-grandmother which had been found in a secondhand store by strangers and mailed to him.

ANNOUNCEMENTS – Details for the below events can be accessed from our club’s website:

  1.  The next meeting of the Pima County GS is Nov. 16 at 1 PM, featuring a DNA Panel discussion.
  2. Green Valley GS meets on Nov. 21 at 1 PM. The speaker is Susanne Brayer on the topic “It’s Time for a Paradigm Shift.”
  3. SaddleBrooke Genealogy Club has no meeting in December. The Jan. 2, 2014 meeting at 1 PM features Betty Cook as speaker.

The minutes of the October 8th meeting were approved as posted on our website on October 9th.

The October 2013 Treasurer’s Report, posted on November 3rd, will be filed for audit.


  1. Membership – Russ Krecklow – we have 178 members.
  2. Ancestral Search – Barb Krecklow – signup sheets for facilitator/monitor* were available at the meeting. Volunteers are welcome. Any new members who have not received their club information folders can pick them up on Friday mornings between 9 AM-noon at the Genealogy Room. The Beginners’ Class, starting Jan. 3, 2014 in Room 1 at the Welcome Center, is full. There is a waiting list. Contact Barb for more details.
  3. Field Trips – Joan Eddy – none this month
  4. Hospitality – Shari Norris & Judy Fairchild – One more baker is needed for the Jan. 2014 meeting. Thanks went out to those who baked refreshments for Oct. & Nov.
  5. Display Case – Sue Huffer – If members have a “skeleton in the closet” they would like to share for the January display, please contact Sue who will assist in arranging the exhibit.
  6. Library – Darwin filling in for Mike Carroll – the committee welcomes members’ suggestions for publications covering “broader use” topics such as using Google in genealogy research or using a family tree software program. The committee will review suggestions and bring their findings to the Board for potential purchase. Also, library volunteers are needed.
  7. Genealogy Tree photos – Darwin filling in for Karen Jonaitis – There is a Veterans Day display on the back wall of our room.
  8. SIGs – DAR is in our library’s Havasu Room on Nov. 13 from 1:30 – 3PM to answer questions resulting from today’s presentation. Legacy SIG meets Wed. Nov. 20, 1-3 PM in the room across from our lab. Family Tree Maker is scheduled for Thurs. Nov. 21, 9:30 AM, in the Havasu Room.
  9. Program Committee – Darwin filling in for Karen Haider – Volunteers are still needed to help schedule speakers for the late 2014/2015 program year.  Today Lynn Brooke & Art Petty will speak about the DAR.
  10. Club Shirt Program – Darwin – order forms are available at the meeting. A book of color samples can be reviewed. Cost is $22 for a polo shirt; $27.50 for the denim long-sleeve shirt.


  1. The SCOV Club Fair is scheduled for Friday, Feb. 7, 2014. A suggested table display is the 1940 US Census.
  2. The Courtyard Sale is Saturday, March 29, 2014.  Please save unneeded household items for donations for the Club’s table.  A volunteer is needed to provide garage space for a staging area in the week leading up to the Sale.


Mentoring Program – Darwin proposed an informal program in which members with certain expertise meet one-on-one with individuals who have a question or need guidance in a specific area, such as Ancestry.com research or getting started on their family trees.  Volunteer mentors should have already completed the Beginners’ Class and be familiar with databases installed at the lab.  A show of hands at the meeting indicates interest in volunteering as mentors. The most convenient time would be after 3 PM weekdays in the Genealogy Room (when lab hours are over, thus talking would not disturb anyone) until the building closes at 4:30 PM.

Darwin requests that anyone interested in being a mentor to email him.  Those members who would like to meet one-on-one with a mentor should also email Darwin, indicating the general reason for seeking assistance so the appropriate mentor is matched up. Meeting dates and times are decided by the mentor and the member requesting help.

*At this time, the term “monitor,” rather than “facilitator” will refer to the volunteers whose presence in the lab make possible the use of our club’s computer databases and library.

The next general meeting is Tuesday, December 10th at 1 PM.  James Tanner will present “Ten Little Known Resources on Google.” Tanner’s blogspot address will be posted on the club website.

The meeting was adjourned by Darwin Thornton at 1:35 PM.

Respectfully submitted,

Margie O’Hare, Secretary

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